Scanning Items

 

Content was last updated in 06.22.08-00

Revision History

 

Items can be scanned into the inventory by using 'Scan Items' window which can be invoked in Accounts module by clicking on the Receive button in Item - Edit window and by clicking on Scan Items button in the receive inventory dialog in warehouse module while batch receiving.

 

To scan items into the inventory

  1. In the item edit window, click Receive button.

Figure 1.0: Receive button

 

  1. Scan items dialog box displays.

Figure 1.1: Scan Items window

 

  1. Enter the number of quantity to be received in the Qty to Receive field.

  2. Enter the cost per item in the Cost/Item field.

  3. Enter the salvage value of the product in Salvage Value field

  4. Enter the life span of the product in the Life field

  5. For serial items, select either Auto, User Defined, or Auto Seed which determines the mode by which Asset ID sequence will be generated.

  6. Click .

  7. Click Accept icon.

  8. R2 displays prompt for printing item receiving report. Select Yes to print. Otherwise, No to exit without printing.

 

Asset ID options

 

Customize Asset Id sequence

  1. Select Auto Seed as Asset IDs option.

  2. Click .

  3. R2 displays 'Auto Seed' dialog box. Provide the values based on the definitions provided below.

      Table 1.0: 'Auto Seed' dialog box field details

Field

Description

Current No

Determines the starting number of the Asset Id sequence.

When a new Item is created, R2 automatically check for any predefined IDS for the item. If any IDS definition is present, the asset Current No will be updated with the IDS Current No.

If IDS definition does not exist for the item, the asset Current No will be defaulted to 0. While generating the Asset ID sequence for an item using the Auto Seed feature, the asset Current No will be automatically updated based on the assets received into the inventory.

 

Increment

Determines the value by which the Asset Id sequence is increased.

Minimum Length

Determines the minimum length of the Asset ID.

Prefix**

Determines the text / field code  which will be prefixed for the Asset ID

Suffix**

Determines the text / field code  which will be suffixed for the Asset ID

From/To

Displays the Asset ID based on the value you provided in Qty to receive field in scan item window

**Asset Id Prefix/ Suffix can be predefined in the defaults module using Product ID, UPC, Site Id or Part No.

Figure 2.0: Auto seed window

 

  1. Click OK to save the settings and exit.

  2. R2 displays the items with the asset id generated.

 

Pre-defining Asset ID sequence in Defaults module

You can also pre-define the Asset ID sequence in Defaults module as shown below.

  1. Select Maintenance > Inventory

  2. Enter the text, field code or both for Prefix  and  Suffix in the Auto Seed group.

  3. Click OK to save the settings

  4. Click OK to exit Defaults module.

Table 2.0: Field Code reference for Asset ID Prefix/ Suffix

  Field code

  Description

  ProductID

  Inserts product Id of an item

  UPC

  Inserts UPC of an item

  SiteId

  Inserts Site Id of an item

  Partno  

  Inserts part number of an item

 

The visibility mode of the Auto Seed dialog box can be controlled by using the Prompt checkbox . If selected, Auto Seed dialog box will be displayed with the pre-defined values set for the Asset Id sequence. If not selected, on selecting the Auto Seed option for generating Asset Id, R2 will automatically generate the Asset Id sequence based on the pre-defined settings.